Overview

Team Administrator and PA
Location – Chertsey
Salary – £126.88 – £146.88 Per day
Duration – On going contract
Benefits: Holiday – 25 days per annum plus bank holidays, Access to staff sales discount, Access to Reward Plus discount shopping and Government pension auto-enrolment from 12 weeks.

Summary of a Team Administrator and PA
In this role you will be responsible for driving cultural relevance with Gen Z, and protecting and enhancing our client’s corporate reputation in the UK, through high profile earned media opportunities, meaningful brand & CSR campaigns, and best-in-class digital content, partnerships and experiences.

Responsibilities of a Team Administrator and PA
• You will be responsible for providing support to the CM Director and four direct reports. In addition, you will support broader team activities alongside general administrative support for the CM team
• Travel arrangements to include flights, accommodation, car bookings, itineraries etc
• Daily extensive diary management
• Arranging meetings both internally and externally to include arrangement of meeting rooms, catering etc. Collaborating closely with the clients HQ partners, with special attention in place for Presidents’ requests
• Working directly with senior partners in customers to set up and support agency facing activity
• Expenses and reconciliation of all expenses
• Approvals daily, Knox and SAP plus CPMS ad hoc for assets
• Attending team meetings and sharing presentation slides post meeting / filing on shared drive
• Coordination of all logistics for any team external events – room bookings, event/partner liaison, refreshments, stationary (e.g. notepads), maps, additional site bookings (e.g. restaurant)
• Receiving all calls that come via reception
• Communicate often to relay any issues, communications or anything that is relevant
• Raising approvals – awards, hotels, gifts etc
• Preparing for new starters – including management of the org chart and team approach document
• Creation of marketing finance requests, specifically the Plan Proposals (PP) supervising through Statement of Work (SOW) approval and then to Purchase Order (PO) issue
• Ensure that each marketing finance request is based on agreed plans and marketing budget
• Support the CM Marketing teams by performing key administration tasks relating to the marketing budget and ensuring that finance and legal processes are accurately followed and reported on

Key competencies of a Team Administrator and PA
• Proactive, flexible and passionate
• Strong attention to detail
• Ability to work in a fast paced environment
• Good communication skills
• Ability to build relationships quickly and establish trust
• Previous PA experience
• Strong administrative background
• Excellent numeracy skills
• Proven track record to understand and follow prescribed processes
• Experience of using ERP systems (preferably SAP)

 

Please note: As you can appreciate we are currently overwhelmed with applications and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, you have been unsuccessful on this occasion.
March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas and completing relevant tests and a full competency based interview.
Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.
Consultant – Charlie Shepherd

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