Location: London
Duration: Permanent
Salary: up to £55,000
Benefits: An annual discretionary bonus 4% of your salary to spend on flexible lifestyle benefits, 5% matched employer contribution to your pension, 25 days holiday + 1 for your birthday and many more.

Summary of a EA to COO
This is an excellent opportunity for a business focussed EA who would like to gain further exposure in a fast-paced technology environment.

Key Responsibilities of a EA to COO
• Provide a joint up approach to admin support by ensuring cohesive communication, teamwork and building partnerships with peers to keep the support model efficient
• Working collaboratively with the wider Operations PA/Assistant team
• Set the standard for ways of working by being a resource for information and processes
• Building partnerships with peers and the Operations PA community to drive clarity within the roles
• Holding meetings to ensure cohesive communication, passdowns and teamwork
• Complex Diary management
• Excellent attention to detail
• Workload management, including the creation of processes as appropriate to improve smooth running of the COO’s diary
• Keeping up to date with business priorities to support decisions around best use of COO’s time
• Meeting preparation
• Proactive time management to ensure effective use of the COO’s time, including arranging internal and external meetings
• Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking, currencies etc
Assisting in planning and coordinating leadership meetings, events, Town Halls, team off sites, away days and workshops, as required
• Cost centre management
• Processing and managing expenses, invoices and purchase orders
• Document production and printing (including creating meeting agendas)
• Research and preparation of documents for executive meetings, including Board meetings, as required
• Assisting with creating and sharing weekly team emails, coordinating presentation decks and coordinating comms with teams
• Email management on behalf of the COO
• Attending meetings and capturing actions/notes to ensure we meet internal governance requirements and proactive follow up of actions with key stakeholders to ensure timely delivery
• Building Agendas for internal/external team meetings
• Assisting with communications on behalf of the COO, including coordinating and actioning internal and external correspondence using appropriate channels
• Potential process improvement to ensure the smooth running of the COO’s diary

Key Competencies of a EA to COO
• Ability to organise, prioritise workload and demonstrate adaptability
• Goal and deadline oriented
• Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
• Calm under pressure
• Confidentiality is a must – this role is party to highly sensitive information important in protecting employees and the business
• IT literacy across a variety of tools, particularly GSuite
• Excellent literacy and reporting skills
• Excellent verbal communication
• The ability to challenge and see beyond current state – spot opportunity for process improvement and act upon these observations
• Be comfortable communicating with members of staff from all levels and areas of the business.
• Happy to work as part of a collaborative team, coaching/mentoring/managing other members of the team as and when required


Please note: As you can appreciate we are currently overwhelmed with applications and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, you have been unsuccessful on this occasion.
March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas and completing relevant tests and a full competency based interview.
Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.

Charlie Shepherd

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