Overview

Personal Assistant
Location – Remote working with 2 days of the week in Kings Cross office (to be flexible on dates)
Salary – £30,000- £32,000 PA
Duration –Hours-37.5 hours working week
Benefits- 27 days annual leave plus bank holidays, Health care cash plan, Matching pension up to 7% and Annual bonus

Summary of a Personal Assistant
In this you will be supporting two Senior Leaders you and will provide reciprocal cover for your fellow colleagues or deputise for the Senior Executive Assistant.

Responsibilities of a Personal Assistant
• Creation of letters, emails, reports and presentations through well-developed document authoring skills and requiring minimal guidance
• Gathering and collating information and distributing reports, key performance indicators and statistical information
• Responsibility for screening and management of calls
• Responsibility for diary and travel management ensuring that time is managed effectively
• Administering the inbox of your senior lead(s) taking action, redistributing and/or liaising as appropriate
• Supporting the re-claiming of out of pocket business expenses and assistance with credit card reconciliation
• Planning and organising business events as required such as colleague conferences, award ceremonies, meetings and away days
• Deadline management to ensure you and your senior lead(s) achieve all key deadlines
• Maintain an effective filing and document control system
• Coordinate the creation and production of board reports, management meeting reports and other ad hoc reports as required
• Take and/or coordinate the production of accurate minutes and action trackers/lists when required, circulate in a timely manner and produce agenda’s for meetings
• Become familiar with policies, procedures and relevant administrative systems e.g. finance, HR and where necessary
• Undertake elements of financial administration such as raising purchase orders, collating invoices, and setting up new suppliers. Liaising with the finance team as appropriate support the timely authorisation of approvals
• Commissioning the creation and delivery of internal and external business messaging and communications on behalf of your senior lead in collaboration with the communications team
• Commissioning the creation and development of marketing materials required by the business

Key competencies of a Personal Assistant
• EA experience
• Remaining calm under pressure
• Digital (tech) prowess, able to navigate IT software, apps and online media
• Prioritisation skills
• Complete confidentiality, discretion and integrity
• Strategic multi-tasking
• Speed and decisiveness
• Networking skills
• A proactive self-starter
• Skilled document author, formatter and proof reader
• Fluency in the Microsoft software package
• Skilled in organising and facilitating meetings

 

Please note: As you can appreciate we are currently overwhelmed with applications and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, you have been unsuccessful on this occasion.
March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas and completing relevant tests and a full competency based interview.
Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.

Consultant- Charlie Shepherd

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