To ensure the smooth running of the office environment by coordinating office activities efficiently and managing projects to ensure successful implementation.
The Role
•Responsible for all aspects of managing the smooth running of the office whilst being reactive to the needs of the business. This includes but is not limited to, coordinating office cover, office holidays, managing office stationery and supplies.
•Oversee HR issues as necessary, ensure all Office Team have accurate contracts, development plans and job descriptions, track monthly development meetings. Provide HR support to the Team as required.
•Manage daily audit ensuring prompt follow-up where necessary.
•Warmly greet visitors to the office; answer phone calls in a polite, professional manner, as far a possible handling the query and passing on clear messages where appropriate.
•Maintain effective systems ensuring that all filing and databases are kept up to date.
•Support service delivery process ensuring compliance, admin and systems are updated in a timely manner.
•Provide basic local IT support i.e., setting up & removing users from systems and creating email addresses, responsible for maintaining the directory of all IT equipment and users.
•Manage correspondence by responding to emails and handling incoming and outgoing post.
•Ensure compliance with the clients Equality and Diversity Policy, in respect of employment and service delivery.
•GDPR champion, responsible for ensuring GDPR compliance at all times.
•Carry out any other duties deemed necessary for the successful operation of the business.
•To undertake any support or administration duties as and when required. Engage in all Office coffee mornings, meetings and events.
•Monthly provide support for invoicing and payroll, handle all enquiries relating to both. Bank cheques as necessary and ensure all invoices are paid in a timely fashion.
Essential Criteria
•Good working knowledge of IT Systems with experience of Microsoft Office or Google Suite and virtual communication platforms with the ability to learn and adopt new technologies where appropriate.
•Proven experience in office administration within a busy office environment.
•Experience of managing projects and working to tight deadlines.
•Strong organisational skills with the ability to multitask.
•Self-motivated and able to work flexibly.
•Experienced at taking responsibility for work load.
•Excellent written and verbal communication skills.
•Keen eye for detail and the ability to work accurately under pressure.
•Strong team player with the confidence to work alone.
The role will be office based Monday to Friday 9am to 5pm with Half an hour for lunch.
Please note: As you can appreciate we are currently overwhelmed with applications and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, you have been unsuccessful on this occasion.
March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas and completing relevant tests and a full competency based interview.
Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.
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