Overview

Location –  Guildford

Salary – £29,000-£34,000

Duration – Permanent

Hours- Monday to Friday 9am to 5pm- parking is available

Summary of a Admin/office Coordinator

We are looking for an exceptional Admin/Support Officer, with proven experience of administrational support to ensure the smooth running of the daily workflows of the companies stores. It is crucial to ensure that we have correct running and maintenance of our stores and support for our employees. The successful candidate will ideally have at least 3 years’ experience of working in a customer facing admin support role.

Responsibilities of a Admin/office Coordinator but not limited to:

  • Manage the IT requirements such as purchasing computers/network/printers/ cabling etc
  • Reporting and maintaining the equipment log for equipment in stores, and at HO
  • Making sure all information systems are current and conduct any user training
  • Liaising with external suppliers in setting up of email accounts, email distribution groups and monitoring users’ passwords
  • Managing the SharePoint folders, information stored and ensuring all users are fully trained on how to use them
  • Become familiar with our software Bravo in order to be able to set up users and act as trainer and trouble shooter
  • Security and CCTV setup and on-going maintenance – working with the external provider and being the main point of contact for all security requirements
  • New store set up – ensuring that the store is fully operational and will meet the launch date, this includes all IT setup including software, CCTV, security, and alarms, Till/PDQ setup
  • Working with external suppliers and the clients build and design team
  • Facilities management includes working with our external building contractors to ensure that the properties are maintained and serviced
  • Administration support to the HR and Banking functions. It is critical that the business pays its customers on-time and supports employee relations to ensure smooth and effective running of the boutiques
  • Bank payments
  • Review of processes and procedures within the Operational Manual to consider of how ICT can be used to increase performance and efficiency across the operations
  • Manage the staff rota liaising with internal departments
  • Administration support to sister company LS Vending as required – such as checking of invoices/contracts

 

Key competencies of a Admin/office Coordinator

  • IT hardware knowledge would be a useful asset
  • Excellent knowledge of Microsoft Office Suite of products: Word, Excel, PowerPoint, SharePoint, Teams, Outlook
  • Logical and practical thinking
  • Active listening and questioning skills, combined with the ability to interact confidently with users to establish the problem and explain solution(s)
  • Ability to plan and prioritise workload
  • Establish good working relationships with all internal users and service providers
  • High level of tact and discretion
  • Strong communication and negotiation skills
  • Sound attention to detail
  • Must be highly numerate
  • Test and evaluate new technology

 

 

Please note: As you can appreciate we are currently overwhelmed with applications and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, you have been unsuccessful on this occasion.

March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas and completing relevant tests and a full competency based interview.

Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.

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